Privacy Policy
1. Scope
This policy describes information handled by ATEX Protection Solutions Inc. (“ATEX”) through its internal ATEX Sales Operations application. It covers the application and its optional QuickBooks Online connection. It does not replace the separate privacy policies of Intuit, OpenAI or other service providers.
2. Information handled
Information may include signed-in user identifiers and email addresses; customer and supplier business names, contacts and addresses; job descriptions; quotations, orders, invoices, quantities, prices, currencies, exchange rates and payment information entered into the application; and uploaded emails, PDFs, drawings and other project files. Uploaded documents may contain personal information supplied by their uploader.
3. QuickBooks Online connection
When an authorized user connects QuickBooks Online, the application records the QuickBooks company identifier, company name, connection timestamps and encrypted OAuth access and refresh tokens. It does not receive or store the user’s QuickBooks password. The current integration reads company information to verify the connection. Automated invoice, bill and payment synchronization is not currently enabled. If additional data flows are introduced, this policy will be updated to describe them.
4. Purposes and access
ATEX uses this information to manage its business operations, maintain related project records, authenticate authorized users, verify optional service connections and support administration and security. Shared business records are available to users authorized to access the application. QuickBooks connection credentials are associated with the user who connected them. Access should be limited to people who require it for ATEX work.
5. Service providers and processing locations
The application uses OpenAI ChatGPT Sites for application access and hosting, with Cloudflare-backed services for application execution and record/file storage. Intuit processes information required for an authorized QuickBooks Online connection. Information may be processed outside Canada depending on the services used. These providers handle information under their applicable agreements and privacy policies.
6. Safeguards
The application uses authenticated access and HTTPS, and encrypts stored QuickBooks OAuth tokens. Users must follow company access and confidentiality rules and avoid uploading unnecessary personal information. These safeguards do not guarantee that unauthorized access or loss can never occur.
7. Retention and requests
ATEX retains business records and connection information as needed for business operations and applicable recordkeeping requirements. Authorized users may contact ATEX to request access, correction or removal of information. ATEX will assess requests against authorization, business recordkeeping needs and applicable obligations. The application does not currently provide automatic deletion of all related records.
8. Disconnecting QuickBooks
Authorization can be revoked through QuickBooks Online’s connected-app controls. Revoking authorization does not delete ATEX job records, uploaded files or other business records. Contact ATEX if local connection information also needs to be removed.
9. Contact and updates
Questions or requests about information in this application may be directed to [email protected]. ATEX will publish updated versions of this policy with an effective date when its practices change.